This time of year is notorious for bringing severe weather conditions, such as storms, high winds, lightning, hail, and even tornadoes. Unfortunately, this coincides with the busier outdoor event season, and we’ve all experienced events where the weather has disrupted our plans. It can range from a ball game with a lightning delay to flash flooding at a national park, posing a threat to public safety and impacting event revenue.
Deciding whether to delay, reschedule or cancel an event due to weather requires the first step of defining weather risks before an event. It’s critical to be aware that all weather risks are not equal for outdoor spaces, and assessments should consider factors such as infrastructure, prevailing wind patterns, and terrain. Assessing timing, both in season and time of day, is also important, such as considering cooling stations and shaded areas for high temperatures, and enclosed areas for warming for low temperatures. Establishing weather risk thresholds is crucial, as it determines the level of action to be taken to ensure public safety, investment of time and resources, and revenue.
Outdoor event planners face multiple weather risk thresholds to consider, such as wind and lightning. Wind gusts exceeding 30 mph can be dangerous for outdoor tents, while lightning signals to evacuate the area. Informing the crowd and the availability of safe shelters nearby also needs to be considered. Resources such as the Event Safety Alliance and tent manufacturers’ wind ratings can guide weather risk planning, alongside a risk communicator, a meteorologist who assesses the risks with event organizers. A comprehensive risk assessment that includes the time required to execute mitigation action up to site evacuation is ideal before any event. Knowing the weather risks specific to the event and the thresholds for additional safety decisions is critical, and by having a weather risk action plan ahead of time, responsible individuals can confidently, informedly, and efficiently execute the plan.
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Jessica Irvine is a tech enthusiast specializing in gadgets. From smart home devices to cutting-edge electronics, Jessica explores the world of consumer tech, offering readers comprehensive reviews, hands-on experiences, and expert insights into the coolest and most innovative gadgets on the market.
