Securing your data is no longer an added layer of protection for your enterprise; it’s a necessity. There are various regulatory bodies that demand strong security measures put in place to protect your customer information and ensure it doesn’t fall into the wrong hands. Failure to comply can cost astronomical amounts in fines and legal fees, and can ultimately shut down your business.
Access rights management plays a significant role in your overall security strategy. Here’s how to make access rights management simple and straightforward, so that you can rest easy.
What is Access Rights Management?
Access rights management is as it sounds: overseeing who can access your business network, when they’re allowed to enter, and what they can do when they get there. This is often implemented through a program that integrates with your IT infrastructure to help you monitor and manage who can enter your network.
Access rights management should be a top priority for enterprises of all sizes, regardless of what resources they have on hand. While larger corporations will have more resources to invest in access rights management tools, small businesses can still take steps to limit access rights and secure their information.
Access Rights Management Basics
There are a few steps that small businesses can take if investing in access rights management software isn’t feasible.
Weak, easily-accessible wifi is the opening hackers need to access private information. Even someone with beginner skills could use this gateway into your personal or business data. By having a secure wifi network for your business, you limit the opportunity for hackers to do their work. This is why many of the restaurants or coffee shops you visit have free wifi as well as a separate, secured account to keep their information safe.
Login and Password Protocols
Define who is allowed to do what in your business, and add checks and balances to ensure that no one can access private information or engage in fraudulent activity. For example, a server at a restaurant might require a manager to type in a code to comp a meal. Only certain people may be able to log into the accounting software. This is the new age version of having a lock on a filing cabinet.
Access Rights for Large Enterprises
Some of the tasks undertaken to protect information in a large enterprise will be similar to that of a small business. For example, the server room should always be locked and only accessible to a select few. Here are some easy steps your large business can take to make access rights management easy.
Use the Tools
Using access rights management software will not only help you limit who accesses what, but it will also give you insights as to what’s going on in your business. For example, you’ll be able to see custom reports that tell you what people are doing when they log on. Using Windows Logging Basics, you’ll be able to monitor files that are being shared and enhance productivity, as your employees can self-report an error to the IT department.
Using tools also makes it easier to demonstrate your compliance efforts to the pertinent authorities, whether it be auditors brought in by your board of directors or the government. While the tools may seem complex, they help your IT department keep things simple for all.
Employee education is paramount when managing your access rights. It’s important that you don’t just tell them what’s expected, you tell them why. If your employees understand what’s at stake (which is ultimately their job security), they’ll be more proactive in adhering to your security policies.
Have regular information sessions regarding the security measures you take to protect your infrastructure, and how opening bad links or downloading apps on the company network can undo those efforts. Tell them how to recognize a potential attack and what to do about it.
When you implement new tools, take the time to ensure your IT staff is comfortable using them. Get them the training they need to be able to monitor logs and identify any suspicious behavior, whether internally or externally.
In addition to limiting access and capabilities, prioritize password security protocols. Rather than having someone keep the same password for as long as they choose, have them change it on a regular basis. With access rights management tools, you can have the password change prompt automated at the end of a given period, forcing employees to change.
Set password requirements to create something secure or use a password generator to put together random characters rather than words. When hackers attack, they tend to try combinations of words and numbers until something sticks– be sure to have a lockout feature after a certain number of password attempts.
Access rights management and securing your data doesn’t have to be a challenging task. There are many steps you can take to ensure your employees, compliance, and business integrity are protected.